Building Healthy Futures (BHF) recognized a need for a way to enter, retrieve, update, and report on oral health services delivered to students in a local school district. BHF works with four major health systems in Douglas County to provide oral health services and dental care coordination. Demographic and clinical data must be kept separate and secure by care provider, but it must also be available to report in aggregate across providers. Until now, BHF and the providers used an array of manual processes to record and track the information.
The X-eqt team met with Building Healthy Futures’ clinicians, care coordinators, dentists, and analytics consultants to fully understand the client’s vision and requirements for an oral health screening tracking system. X-eqt developed a web-based solution that can be used on a laptop or tablet at the time services are provided. Access to the system is controlled by BHF through administrative functions, and provider administrators control access to the system for their organization. School and student demographic information can be uploaded in bulk or individually entered. Student and care data carries over from year to year.
Using one provider as a beta test, BHF provided over 9,700 oral health screenings to students 11 years old and younger during the first school year. They followed 300 children for care coordination. The ability to update data in real time was a significant time saving for BHF, allowing them to serve more children. BHF reported that midyear reporting which used to take days to compile and complete was done in minutes.
About Building Healthy Futures
Building Healthy Futures is a nonprofit that aims to improve health for the community’s underserved children and youth through thoughtful collaboration and advocacy. To that end, Building Healthy Future’s role in the community has been to bridge the institutions of health and education – the two institutions with the largest impact on child well-being. BHF works to improve health outcomes by 1) building capacity within their provider community to meet the diverse health needs of vulnerable populations, 2) engaging school districts and health systems to re-think “business as usual” to help ensure all children thrive, and 3) guiding common measurements and evaluation to ensure goals for Community Health Improvement Plans are met.